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Getting Started with the Live Room: Settings, Features, and Sharing Options

The Live Room is your all-in-one webinar hub, where you can customize settings, manage attendees, share content, launch polls, and stream across multiple platforms.

This guide walks you through the key features and settings available in the Live Room.

1. Accessing the Live Room

To access your Live Room:

  1. Navigate to your webinar and click Enter Room.

  2. You will first be directed to the Green Room, which acts as a pre-webinar checkpoint.

  3. Check your internet connection, audio, and video.

  4. Make sure to provide all the necessary browser permissions for camera and microphone.

  5. Choose a suitable background and adjust your settings if needed.

  6. Once everything is ready, click Go Live to start your webinar.

Tip: Always use the Green Room to verify your audio, video, and internet connection before going live.

2. Configure Your Live Room Settings

The Live Room offers several customization options to help you manage your webinar experience.

  • Chat Moderation: Show or hide the attendee list and chat panel.

  • Q&A Moderation: Choose whether questions are public (visible to everyone), private (visible only to the person asking), or disabled.

  • Themes: Select from the available themes to customize your Live Room's appearance.

  • Teleprompter: Upload or paste your presentation script and use the built-in teleprompter to stay on track while presenting.

  • Language: Change the Live Room language to suit your preferences.

3. Stream Your Webinar to Multiple Platforms

Want to reach audiences beyond your webinar platform? Use the EasyCast integration to stream your webinar to multiple platforms simultaneously.

You can connect additional channels, including:

  • YouTube

  • LinkedIn

  • Custom RTMP destinations

Simply click Connect More Channels and select the platforms you want to stream to.

4. Explore the Available Sharing Options

You can share different types of content with your audience directly from the Live Room.

  • Share Screen: Share an individual browser tab, application window, or your entire screen.

  • Share Documents: Upload PDF or PowerPoint files to your Library and select the file you want to present.

  • Share Videos: Play videos directly from your Library, local system, or webinar recordings.

These options make it easy to deliver presentations, demonstrate products, and share relevant resources during your webinar.

5. Manage Presenters and Attendees

Navigate to the People section to manage everyone participating in your webinar.

Here, you can:

  • View all presenters and attendees.

  • Copy quick invitation links to invite participants.

  • Access separate invitation links for presenters and moderators.

You can also use the Backstage feature to manage co-hosts and presenters. When someone joins as a presenter, they remain backstage until the host or admin allows them onto the main stage.

6. Activate Offers and Polls

The Live Room allows you to manage and publish offers and polls during your webinar.

  • Offers: Navigate to the Saved section, locate your created offer, and click Make Active. The offer will then appear in the Active section and become visible to your audience.

  • Polls: Similarly, select a saved poll and click Publish to make it active and display it to attendees.

This allows you to introduce offers and audience engagement activities at the right moments during your presentation.

7. Customize Your On-Screen Appearance

Make your webinar more professional by personalizing how presenters appear on screen.

Available customization options include:

  • Name Tags: Edit presenter names, add job titles, and choose different styles and colors.

  • Backgrounds: Choose from default backgrounds or upload your own.

  • Frame Layers: Apply predefined frames or upload custom frames to enhance your Live Room's visual presentation.

8. Manage Video Layouts

When presenting or sharing your screen, you can adjust how your video appears to attendees.

Available layouts include:

  • Positioning your video in different areas of the screen.

  • Using a Picture-in-Picture layout.

  • Hiding your video entirely while continuing to present.

Choose the layout that best complements your presentation style and shared content.

9. Troubleshooting: Reconnecting to the Live Room

Experiencing audio or video issues, connectivity problems, or unexpected lag?

Use the Reconnect option available in the Live Room. This refreshes your connection and typically takes around 5–10 seconds, allowing you to resume your webinar without manually restarting the session.

10. Going Live and Ending Your Webinar

Once you've completed your configurations and are ready to present:

  1. Click Go Live to start your webinar.

  2. A countdown will begin before your session goes live.

  3. Your webinar recording is automatically enabled.

  4. Deliver your presentation using the available sharing and layout options.

  5. Once your webinar is complete, click End Session to properly close the live session.

Final Tips for a Smooth Webinar Experience

Before going live, remember to:

  • Test your internet connection, microphone, and camera.

  • Review your chat and Q&A moderation settings.

  • Upload your presentation materials and videos in advance.

  • Configure your backgrounds, name tags, and layouts.

  • Prepare your offers and polls before the session.

  • Use the Green Room to verify everything before starting.

You're all set! With these Live Room features, you can create a professional, interactive, and engaging webinar experience for your audience.

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